Search help for PNCC page

The Ian Matheson City Archives holds the archival records of the Palmerston North City Council (and bodies that it superseded like the Kairanga County Council and selected records of the Oroua County Council). This search platform allows you to search the records that have been processed and are able to view, subject to applicable access restrictions.

How do I request files?

Most of the records on this search platform are not available digitally, but you can use this service to find and request materials to be viewed in person at our Reading Room in the Palmerston North Central Library or digitised for digital delivery, if possible.

Please send your request to heritage@pncc.govt.nz. When requesting information please ensure you provide:

  • Identifier [eg: PNCC 00050B:0:MD9431]
  • Title
  • Date

Staff may be able to locate further relevant records (if available) if you tell us what information you are trying to find. You can request multiple items in one request. Please supply the identifier, title and date for each record.

Please be aware that:

  • Some materials may not be able to be accessed due to privacy or access restrictions.
  • Some materials may not be able to be digitised due to fragility or cost.

If you have any questions or would like further assistance, the Heritage Team can provide in-depth support and advice at heritage@pncc.govt.nz

How do I use the general search

Start your search with the search bar by inputting keywords.

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You can use keywords to search for records held in the Ian Matheson City Archives by inputting them here and clicking the magnifying glass icon. The default sorting option is "Relevance," but you can reorder your results to show the earliest or latest records by the creation date and the earliest and latest records added to the database using the sort options.

If you find you are getting too many results that are not relevant, you can tailor your search further by using these tools:

  • use quotation marks to create exact search queries
  • add subsequent keywords using the + button
  • toggle the filters in the sidebar to filter by a date, format, series and more

Exact Search Queries

Adding quotation marks to your keywords limits the results to only those that match your query exactly.

For example:

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Will return any results that have either the keyword rate or book in them.

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Will limit the results to those with the term "rate book" in them - much more useful if that is specifically what you are looking for!

Exact match searching with quotation marks is helpful for many kinds of searches, including property or land information (i.e. "6 Avenue Street", "Hokowhitu Lagoon"), specific kinds of materials (i.e. "Report Books" or "Council Minutes") or searching for people (i.e. "John Smith", "Jill White"). If you don't get the results you are searching for, try a general search without quotes to see the format of records you are seeking. The Heritage Team is happy to help with search requests at heritage@pncc.govt.nz

Adding keywords to search query

Adding keywords to your search allows you to narrow down the results if you want to search by multiple keywords that are not necessarily an exact phrase in the record description.

For example:

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A search for Russell returns 202 results, but if you are only looking for subdivision records, you can add subdivision as a keyword.

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Adding subdivision as a separate keyword limits the results to only records with both words present.

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Adding correspondence as a separate keyword limits the results to only records with both words present.

Keywords can be deleted individually by clicking the "x" next to it.

Using the filters

The table explains what type of information each filter contains, and gives some tips on using them.

Field name Meaning Search tips
Access Access Restriction status Some materials have access restrictions for reasons such as privacy, commercial sensitivity or security concerns. In certain cases, redacted copies of records can be supplied for restricted material. If you feel a record has been incorrectly restricted, please contact us.
Type Primary format of material Use this field if you know that you are looking for a specific format, i.e. a map/plan.
Series Name PNCC Series name or Series code Use if you want to limit your results to a specific series or set of series. First select PNCC Archives. Enter a keyword to see the series title, then select this to limit your search. If there are multiple series with the keyword in the title, you can navigate through them using the left and right arrow keys. The Series code, if known, can also be used in this filter. You can browse and search the series descriptions here.
Date Creation date for the record or set of records Will return results anywhere within the date range of the records. Date is generally limited to a year level, but some records have more detailed information. Not all records have dates associated with them, so if something isn't returned that should be, try searching without this field. At present, there is no fuzzy or circa date searching - please use the widest range of dates that could apply.
Creating Agency Organisation, group or PNBC/PNCC department that was primarily responsible for creating the record. You can browse and search the Creating Agencies here.

If you are having trouble locating something or see something you think is incorrect, please contact the Heritage Team at heritage@pncc.govt.nz

Found 20 results

Alphabetical. To volumes 5 and 6 of subseries 1/1/3 and volume 3 of subseries 1/1/4.


Identifier:      PNCC 1/2/2:11:2
Date:            January 1975 to December 1975
Type:            Card

Alphabetical. To volumes 7 and 8 of subseries 1/1/3 and volume 4 of subseries 1/1/4.


Identifier:      PNCC 1/2/2:12:1
Date:            February 1976 to December 1976
Type:            Card

Alphabetical. To volumes 1 and 2 of subseries 1/1/3 and volume 1 of subseries 1/1/4.


Identifier:      PNCC 1/2/2:10:2
Date:            January 29, 1973 to December 19, 1973
Type:            Card

Alphabetical. To volumes 15 and 16 of subseries 1/1/3 and volume 8 of subseries 1/1/4.


Identifier:      PNCC 1/2/2:12:5
Date:            January 1980 to December 1980
Type:            Card

Alphabetical. To volumes 13 and 14 of subseries 1/1/3 and volume 7 of subseries 1/1/4.


Identifier:      PNCC 1/2/2:12:4
Date:            January 1979 to December 1979
Type:            Card

Alphabetical. To volumes 11 and 12 of subseries 1/1/3 and Volume 6 of subseries 1/1/4.


Identifier:      PNCC 1/2/2:12:3
Date:            January 1978 to December 1978
Type:            Card

Alphabetical. To Volumes 9, 10 and 11 of subseries 1/1/3 and volume 5 of subseries 1/1/4.


Identifier:      PNCC 1/2/2:12:2
Date:            January 1975 to December 1975
Type:            Card

Alphabetical. To volumes 39 and 40 of subseries 1/1/1 (Council volumes 21A and 21B) and indexes to volumes 49 to 51 of subseries 1/1/2 (Committee volumes C21A and C21B).


Identifier:      PNCC 1/2/2:10:1
Date:            October 8, 1971 to December 18, 1972
Type:            Card

Alphabetical. To volumes 30 to 32 of subseries 1/1/1 (Council volumes 17A, 17B and 17C) and indexes to volumes 33 to 35 of subseries 1/1/2 (Committee volumes C17A,C17B and C17C).


Identifier:      PNCC 1/2/2:7:1
Date:            November 23, 1959 to October 10, 1920
Type:            Card

Alphabetical. To volumes 33 and 35 of subseries 1/1/1 (Council volumes 18A, 18B and 18C) and indexes to Volumes 36 to 39 of subseries 1/1/2 (Committee volumes C18A, C18B and C18C).


Identifier:      PNCC 1/2/2:8:1
Date:            October 25, 1962 to October 11, 1965
Type:            Card

Alphabetical. To volumes 36 to 38 of subseries 1/1/1 (Council volumes 19A, 19B and 20G) and indexes to Volumes 40 to 48 of subseries 1/1/2 (Committee volumes C19A, C19B,C19C, C20A, C20B, C20C, C...
Identifier:      PNCC 1/2/2:9:1
Date:            October 26, 1965 to September 27, 1971
Type:            Card

Alphabetical. To volumes 18 to 20 of subseries 1/1/1 (Council Volumes 10-11) and indexes to volumes 18 to 21 of subseries 1/1/2 (Committee volumes C10-C11).

This index is only available in...
Identifier:      PNCC 1/2/2:2:1
Date:            May 18, 1938 to May 24, 1944
Type:            Card

Alphabetical. For volumes 17, 18 and 19 of subseries 1/1/3 and volumes 9 and 10 of subseries 1/1/4.


Identifier:      PNCC 1/2/2:12:6
Date:            January 1981 to December 1981
Type:            Card

Alphabetical. To volumes 3 and 4 of subseries 1/1/3 and Volume 2 of subseries 1/1/4.


Identifier:      PNCC 1/2/2:11:1
Date:            February 1974 to December 1974
Type:            Card

Alphabetical. To volume 24 of subseries 1/1/1 (Council Volume 14) and indexes to Volumes 26 and 27 of subseries 1/1/2 (Committee Volumes C14A and C14B).

This index is only available in dig...
Identifier:      PNCC 1/2/2:4:2
Date:            November 23, 1950 to October 29, 1953
Type:            Card

Alphabetical. To volume 23 of subseries 1/1/1 (Council Volume 13) and indexes to Volumes 24 and 25, subseries 1/1/2 (Committee volumes C13A and C13B).

This index is only available in digit...
Identifier:      PNCC 1/2/2:4:1
Date:            November 26, 1947 to October 30, 1950
Type:            Card

Alphabetical. To volumes 27 to 29 of subseries 1/1/1 (Council volumes 16A and 16B and 16C) and indexes to Volumes 30 to 32 of subseries 1/1/2 (Committee volumes C16A, C16B and C16C).

This...
Identifier:      PNCC 1/2/2:6:1
Date:            1956 to 1959
Type:            Card

Alphabetical. To volumes 21 and 22 of subseries 1/1/1 (Council volumes 12 and 12A) and indexes to volumes 22 and 23 of subseries 1/1/2 (Committee volumes C12A and C12B).

This index is only...
Identifier:      PNCC 1/2/2:3:1
Date:            June 7, 1944 to November 17, 1947
Type:            Card

Alphabetical. To volumes 25 and 26 of subseries 1/1/1 (Council volumes 15A and 15B) and indexes to volumes 28 and 29 of subseries 1/1/2 (Committee volumes C15A and C15B).

This index is on...
Identifier:      PNCC 1/2/2:5:1
Date:            November 10, 1953 to November 22, 1956
Type:            Card

Alphabetical. To volumes 9 to 13 of subseries 1/1/1 (Council volumes 1-6) and indexes to volumes 8 to 13 of subseries 1/1/2 (Committee Volumes C1-C6).

This index is only available in digi...
Identifier:      PNCC 1/2/2:1:1
Date:            May 7, 1919 to May 1, 1931
Type:            Card

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